Payroll calculation and HR Outsourcing service in Vietnam

Based on the monthly work data (working days, working hours, overtime, salary, etc.) provided by the client, we will calculate the payroll for the employees on behalf of the client, in compliance with Vietnamese law. We also calculate social security contributions and PIT (Personal Income Tax) on behalf of our clients in accordance with Vietnamese laws. We can also solve problems such as your employees working overtime at the end of each month for payroll calculation, or not being able to average their workloads.

1.2. Outsourcing

We can handle not only payroll calculation but also Outsourcing. By providing one-stop outsourcing service there is no need to worry about compliance risks in the field of HR management in Vietnam, where compliance risks are high. For example, by concluding a service contract between JOBLINKS and the client, and an employment contract between JOBLINKS and the contractors, we can also perform employment on behalf of the client. The client can give the employee practical direction and orders.

1.3. Payroll Management

By utilizing our one-stop outsourcing service, JOBLINKS is able to make monthly payroll payments on behalf of our clients to contractors who have employment contracts with JOBLINKS, and comply with the payment schedule. Clients can focus on more value-added, profitable activities.

1.4. HR and General Affairs

We manage the in/out process in compliance with Vietnamese law, employment contracts, and handle the complexities of social security registration and de-registration that occur when employees in and out of the company. We also handle PIT (Personal Income Tax) payments on your behalf. Clients can focus on their main business instead of spending a huge amount of time on complicated Vietnamese compliance.

2. What is Outsourcing?

JOB LINKS outsourcing service provided not only payroll calculation but also employment services on behalf of our clients. This outsourcing service is mainly for customers who already have the local entity in Vietnam (stores, restaurants, factories, etc.) or who have decided to expand their business to Vietnam. After contracting the master service agreement between the client and us, we conclude an employment contract with the employee designated by the client, and the client can outsource to JOB LINKS the payroll, social security, and personal income tax (PIT) calculations, payments, and other complicated tasks that do not directly lead to profits for the company. In addition, the client can outsource HR and labor issues that arise between the employees and the Vietnamese authorities, thereby reducing compliance risks. The client can give practical directions and orders to the employees.

HRアウトソーシングサービスとは？（雇用の代行とは）【付加価値業務へフォーカス】

What is Outsourcing ？【Focusing on main business】

3. 3 Plans the client can choose

3.1. Basic Plan（Only Payroll calculation）

The Basic Plan is the simplest plan that provides only payroll calculation services. Based on the data provided by our clients, we calculate payroll, send pay slips, calculate personal income tax (PIT), and calculate social security contributions.

3.2. Standard Plan（Including Prepare bank transfer request forms）

The Standard Plan is a service that includes Prepare bank transfer request forms. Based on the data provided by our clients, we calculate payroll, send pay slips, calculate personal income tax (PIT), calculate social insurance premiums, and prepare bank transfer request forms. The preparation of the bank transfer request form is necessary for the company to pay each person's salary, and is a very detailed and time-consuming process, including confirmation of the amount and transfer payment address.

3.3. Premium Plan（One-Stop Outsourcing service ）

In addition to the Basic Plan, the Premium Plan is a one-stop Outsourcing service services. Based on the data provided by our clients, we provide one-stop services including payroll calculation, sending pay slips, calculation of personal income tax (PIT), calculation of social security contributions, preparation of bank transfer requests and various procedures related to employment (preparation of employment contract templates, social security in / out procedures, etc.), and payroll transfer on behalf of our clients. By outsourcing the entire employment process to us, you can avoid compliance risks related to HR and labor problems.

4. Monthly Process

4.1. Basic Plan（Only Payroll calculation）

STEP 1: Each month, the client sends us the data of the contractors.

STEP 2: We calculate the contractor's salary, social security contributions, and personal income tax (PIT). After the payroll calculation is completed, we will send the calculation results to you.

STEP 3: The client will confirm and approve the payroll calculation results.

4.2. Standard Plan（Including Prepare bank transfer request forms）

STEP 1: Each month, the client sends us the data of the contractors.

STEP 2: We calculate the contractor's salary, social security contributions, and personal income tax (PIT). After the payroll calculation is completed, we will send the calculation results to you.

STEP 3: The client will confirm and approve the payroll calculation results.

STEP 4: After client approval, we prepare a bank transfer request based on the payroll calculation results.

4.3. Premium Plan（One-Stop Outsourcing service ）

STEP 1: Each month, the client sends us the data of the contractors.

STEP 2: We calculate the contractor's salary, social security contributions, and personal income tax (PIT). After the payroll calculation is completed, we will send the calculation results to you.

STEP 3: The client will confirm and approve the payroll calculation results.

STEP 4: After client approval, we prepare a bank transfer request based on the payroll calculation results.

STEP 5: After receiving the invoice, the client pays us the amount of the invoice.

STEP 6: After receiving the payment from the client, we will prepare a bank transfer request and make the payment to the contractors in compliance with the agreed schedule to the contractors.

5. 4 advantages of utilizing HR outsourcing

5.1. Focus on added-value work

By proactively relying on outside resources, your own employees can focus on higher added value, work that can contribute to the company's profits. By outsourcing work that does not directly lead to profits, you can expect higher performance.

5.2. Reduce the compliance risk

By outsourcing not only payroll calculation but also employment as a one-stop outsourcing service, you can significantly reduce your own compliancy risk. By outsourcing the responsibilities of employers, which is unique to Vietnam with its strong labor protection culture, you can focus more on your own main business.

5.3. Fixed cost to Variable cost

While averaging the workload per month, the company can operate with a flexible cost structure based on business conditions, without having to have indirect operations staff on hand at all times. 。

6. Clients utilizing HR outsourcing

Our HR outsourcing services are currently being provided to three main industries in Vietnam. We provide one-stop service from payroll calculation to employment and payroll payment on behalf of our clients.

F&B Industry Clients

Jolibee, Lotteria, Takahiro Group, and Cheese coffee have been using our HR outsourcing services for many years. We handle everything from payroll processing to employment on behalf of client, employees in their store, restaurant, and some factory.

Manufacturing Industry Clients

Vinamilk, a leading company in Vietnam, has been using our HR outsourcing services for many years. We handle everything from payroll calculation to employment on behalf of client, employees working in the client's factories and warehouses.

Retail Industry Clients

Wipro and Fontera have been using our HR outsourcing services for many years. We handle everything from payroll calculation to employment on behalf of client, employees who work at their stores or in some of their factories.

7. Our Strength

2008: JOBLINKS was founded in Ho Chi Minh City, Vietnam in 2008, with over 15 years of experience in HR outsourcing, we have been providing our services to major domestic and multinational companies for many years continuously. We promise to keep changing and to be the best solution for our clients.

20,000: We provide HR Outsourcing service to around 20,000 contractors/month in the F&B, manufacturing, and retail industries. We have been highly recognized by our clients for the accuracy of our payroll calculations and the quality of our customer-focused services.

JOBLINKS is a subsidiary of the Crops Group and has the strong background which is trust to Japanese clients.

Growth in the wide-range business field with mobile telecommunications business as the core business.

8. Contact

We will provide a tailor-made quotation according to your requirements, so please feel free to contact us .

Okura(Mr.) ：kazuki.okura@joblinks.com.vn

Other Service

Employer Of Record

Low risk, Low cost, Fast.

You can start the business in abroad without worrying about cost, time and local laws.

Production Outsourcing

We can solve your Problems.

We are in charge of your one of the production line.